Page 83 - Fairbook 2026.1.28.26.1 copy.indd

81 2026 BUTLER COUNTY

Article V - Duties of Officers
• It shall be the duty of the President at the sessions of is presented, a non- refundable protest fee in the amount
the Board to see that the rules of the organization are of Two Hundred and 00/100 ($200.00) Dollars shall also be
enforced. paid to the Senior Fair Board; a Director or the Fair Manager
• It shall be the duty of the Vice-President to assume the is under no obligation to accept a written complaint without
duties of the President in his/her absence, and be in the protest fee fi rst being paid. The written complaint must
charge of all committees. be presented by 12:00 Noon of the day immediately follow-
• It shall be the duty of the Secretary to record the min- ing the day in which the alleged Rule violation took place.
utes of the meetings of the organization and to receive Upon receipt of a complaint as set forth above, the following
and conduct correspondence procedure shall be employed, to-wit:
• It shall be the duty of the Community Service Offi cer to • A hearing on the alleged Rule violation shall be held by
plan and conduct service projects. a designated committee consisting of certain Directors
• It shall be the duty of the Fundraiser to plan and con- of the Fair Board and/or other qualifi ed persons, as ap-
duct fundraisers. pointed by the President of the Fair Board, or a quorum
Article VI - Adult Advisors of the Fair Board itself; it shall be held at a date and
Division l time to be established at the sole discretion of the Fair
Each department mentioned in Article III, Division II may Manager or President of the Fair Board.
choose adult advisors at the October meeting with approval • At the hearing, the Exhibitor, his/her immediate family,
of the Senior Fair Board. The adult advisor will serve a term Parents/Guardian, by themselves or through their at-
of one year and must follow O.S.U. guidelines regarding torney, or any other interested party may submit his/her
volunteer selection process. evidence or comments on the issue of whether or not a
Division II Rule violation has occurred.
The adult advisors will help plan and assist the Junior Fair • Upon hearing the comments and/or evidence, the desig-
Board members as the situation requires. nated committee or Fair Board shall decide by majority
Division III vote, in its sole discretion, whether or not a Rule viola-
Advisors shall serve as Ex-Offi cio members with no voting tion has occurred.
privileges. • The Fair Board shall notify the Exhibitor, his/ her Par-
Article VII - Quorum ents/Guardians and/or immediate family of its decision
on whether or not a violation has occurred and the
A quorum shall consist of 1 over 50% of the Board Mem- disciplinary action to be taken pursuant to Paragraph 4
bers. A quorum must be present for any motion to be voted of the Livestock Exhibitor Agreement.
upon.
Article VII - Amendments
Amendments shall be submitted to the members of the
Junior Fair Board in writing at least one week prior to the
meeting on which action is taken. A 2/3 vote of the Junior
Fair Board must be in force for any amendments added to
the Constitution by the members present.
Article VIII - Complaint Procedure
A complaint for an alleged violation of the Junior Fair Gen-
eral Rules, Junior Fair Exhibitor Rules, or any other laws,
rules, regulations policies or decisions (here in after “Rule”)
of the Junior Fair Board, Senior Fair Board, Ohio Depart-
ment of Agriculture, or State of Ohio may be presented to
any Director of the Senior Fair Board or the Fair Manager.
The complaint must be in writing; it must clearly state the na-
ture of the alleged Rule violation and the Rule that has been
violated; and it must be signed by the party alleging that a
Rule violation has occurred. At the time the complaint