Page 89 - 2025 Fairbook

Butler County Junior Fair Section
89 2025 Butler County Fair

Article V - Duties of Officers The complaint must be in writing; it must clearly state the
nature of the alleged Rule violation and the Rule that has
· It shall be the duty of the President at the sessions of been violated; and it must be signed by the party alleging
the Board to see that the rules of the organization are that a Rule violation has occurred. At the time the com-
enforced. plaint is presented, a non- refundable protest fee in the
amount of Two Hundred and 00/100 ($200.00) Dollars shall
· It shall be the duty of the Vice-President to assume the also be paid to the Senior Fair Board; a Director or the Fair
duties of the President in his/her absence, and be in Manager is under no obligation to accept a written com-
charge of all committees. plaint without the protest fee first being paid. The written

· It shall be the duty of the Secretary to record the complaint must be presented by 12:00 Noon of the day
minutes of the meetings of the organization and to re- immediately following the day in which the alleged Rule
ceive and conduct correspondence violation took place. Upon receipt of a complaint as set
forth above, the following procedure shall be employed, to-
· It shall be the duty of the Community Service Officer to wit:
plan and conduct service projects.
· A hearing on the alleged Rule violation shall be held by
· It shall be the duty of the Fundraiser to plan and con- a designated committee consisting of certain Directors
duct fundraisers. of the Fair Board and/or other qualified persons, as
appointed by the President of the Fair Board, or a
Article VI - Adult Advisors quorum of the Fair Board itself; it shall be held at a

Section l date and time to be established at the sole discretion of
the Fair Manager or President of the Fair Board.
Each department mentioned in Article III, Section II may · At the hearing, the Exhibitor, his/her immediate family,
choose adult advisors at the October meeting with approval Parents/Guardian, by themselves or through their attor-
of the Senior Fair Board. The adult advisor will serve a ney, or any other interested party may submit his/her
term of one year and must follow O.S.U. guidelines regard- evidence or comments on the issue of whether or not a
ing volunteer selection process. Rule violation has occurred.
Section II · Upon hearing the comments and/or evidence, the des-
ignated committee or Fair Board shall decide by majori-
The adult advisors will help plan and assist the Junior Fair ty vote, in its sole discretion, whether or not a Rule vio-
Board members as the situation requires. lation has occurred.
Section III · The Fair Board shall notify the Exhibitor, his/ her Par-
ents/Guardians and/or immediate family of its decision
Advisors shall serve as Ex-Officio members with no voting on whether or not a violation has occurred and the dis-
privileges.
ciplinary action to be taken pursuant to Paragraph 4 of
Article VII - Quorum the Livestock Exhibitor Agreement.

A quorum shall consist of 1 over 50% of the Board Mem-
bers. A quorum must be present for any motion to be voted
upon.
Article VII - Amendments

Amendments shall be submitted to the members of the
Junior Fair Board in writing at least one week prior to the
meeting on which action is taken. A 2/3 vote of the Junior
Fair Board must be in force for any amendments added to
the Constitution by the members present.
Article VIII - Complaint

Procedure

A complaint for an alleged violation of the Junior Fair Gen-
eral Rules, Junior Fair Exhibitor Rules, or any other laws,
rules, regulations policies or decisions (here in after “Rule”)
of the Junior Fair Board, Senior Fair Board, Ohio Depart-
ment of Agriculture, or State of Ohio may be presented to
any Director of the Senior Fair Board or the Fair Manager.