Page 16 - Fairbook 2026.1.28.26.1 copy.indd

14 2026 BUTLER COUNTY
Article VI– Organization
Sale of Membership
The Board of Directors at its fi rst meeting shall organize by the selection
Agricultural Society Membership Tickets will be placed on sale of a President, a Vice- President, Secretary and Treasurer, whose terms
annually on December 15th for the following year and to remain of offi ce shall be for one (I) year, except Secretary who may be elected

on sale until 6:00pm the preceding day of the Fair. Said tickets will for three (3) years. All offi cers shall be elected from the membership of

be on sale at the Fair Offi ce during hours or from any current Fair the Board, except Secretary and Treasurer, who may or may not be. It

Board Member. NO membership certifi cates shall be issued to any shall be the duty of the President to preside at the meetings of the Board,
corporation, organization, partnership or fi rm. NO person shall pay and to act as a delegate to Annual State Convention. He shall appoint
for or secure more than one membership and that membership all committees for whatever purpose they may be selected. President
shall be for himself and shall be signed at the time of purchase by shall be allowed a reasonable compensation. It shall be the duty of the

himself. The Fair Board will have established offi ce hours listed Vice-President to preside at the meeting of the Board in the absence of
the President, and to perform such other duties as may be required of him.
in the Fair Book and on the website. All articles must be properly It shall be the duty of the Secretary to receive all moneys from all sources
entered on the books of the Fair Board, and properly arranged in and turn same over to the Treasurer, taking his receipt therefore. Also to
the department to which they belong, on dates stipulated in the keep accurate account of all the proceedings of the Society and Board of
Fairbook, or the same will not be accepted by the Superintendent Directors. He shall issue all orders on the Treasurer for payment of premi-
of the Department. Persons desiring to exhibit may use their ums and expenses. He shall give bond in such a sum as the Board may
Membership pass to make entries. require. He shall be allowed a reasonable compensation for his services to
the Board. It shall be the duty of the Treasurer to receive all moneys from
The Butler County Agricultural Society the Secretary, giving his receipt therefore, to keep an accurate account of
Constitution and By-Laws the same and to pay out under the direction of the Board of Directors by
Article I– Title the order of the Secretary, and to make a report of receipts and disburse-
This organization shall be known as the Butler County Agricultural ments at the last meeting of the Board in each year. He shall give bond
in such sum as the Board may determine. His salary shall be fi xed by the
Society. Board of Directors.
Article II– Object Article VII– Vacancy
The object of the Society shall be for the improvement of agricul- In case a vacancy occurs on the Board from any cause, the Board
tural horticulture, better livestock, uniform domestic science and of Directors shall have power to fi ll such vacancy at any regular
art, general community betterment, together with all other industri- meeting until the next annual election. If any member of the Board
al commercial and education interests of the County. of Directors fails to attend three consecutive regular meetings of
the Senior Fair Board without reasonable excuse satisfactory to
Article III– Membership the Board, the Board shall have the right to declare said place va-
Any person that is 21 years of age or over and a resident of Butler cant, and that said member so failing to attend shall be no longer
County may become a member of this society by purchasing a a member of the Board, and the Board shall have the right to fi ll
membership ticket not later than 6:00 pm the preceding day of the said vacancy until the next annual election.
Fair.
Article IV– Board of Directors Article VIII-Miscellaneous
The Board of Directors shall consist of ten (10) members. The The constitution or by-laws of a Society shall not be
Directors shall be elected for a term of three (3) years, and so amended except by a majority vote of the membership
arranged that one-third (1/3) of the members be elected each voting at the annual election of the Board of Directors.

year. The terms of offi ce of the retiring Directors expire and that of Amendments to the constitution or by-laws may be proposed by:
the Director elect begins on the last Board Meeting in December A. A majority of the Board of Directors at a scheduled meeting
of each year. A majority of the Board shall constitute a quorum to voting in favor of placing an amendment on the ballot; or
transact business. The compensation of Board Members shall be B. Filing a petition with the Secretary of the Society at least four-
fi xed by the Board in accordance with the rules of the State Board teen (14) days prior to the annual election of the Board of Direc-
of Agriculture. tors. Said petition must set forth the proposed amendment and be
signed by not less than 25 members of the Society.
Article V– Election In case the Society, after paying indebtedness and incidental ex-

The annual election of the directors of the Society shall be by pense, has insuffi cient funds to pay the full amount of premiums,

ballot, held at the offi ce of the Society in Hamilton, Ohio, on the the same shall be paid pro-rate among all successful competitors
second Saturday of November of each year; said election shall to whom any premiums are awarded, except purses for speed.
be held between the hours of 11A.M. and 3 P.M. of said day. Only The Executive Committee shall have charge of all business of
persons who are 21 years of age and over, residents of Butler the Society not otherwise provided for, and shall obey and carry
County, Ohio, and who hold membership tickets shall be entitled out all orders and instructions of the Board. The President shall
to vote at said election. The President shall appoint three judges appoint each year one or more of the Directors to the supervision
and two clerks who are members of the Society, but not candi- of each department, whose duty it shall be to report promptly on
dates for election to conduct the election of directors and declare the Thursday before the commencement of the Fair, and to take
the results thereof. Candidates may witness the count either per- charge of all stock and articles on exhibition in the department
sonally or by proxy. Candidates for Directors of the Society must to which he has been assigned and to perform such other duties
be members of the Society, and nominations must be in writing relating to his department as the President may direct.
to the Secretary, no later than 11 A.M. seven days preceding the
election, and must have ten or more signatures, who hold mem- Article IX– Life Membership
bership tickets. Blank petitions to be obtained from the Secretary All past directors who have been elected at least once at the An-
and circulated no earlier than six weeks before the annual election nual Election, shall be entitled to a life membership in the Society.
of directors. At their death the Life Membership goes to the widow or widower,
whichever the case may be.